About the Role
The Business Administrator will assist the other directors in accordance with MZLDC policies, procedures
and state licensing standards to provide an educational, nurturing, and safe environment for children,
parents, and staff. The Business Administrator is responsible for all Center operations and assumes all
responsibilities and duties in the absence of the Executive Director. The Business Administrator shares
responsibility for the implementation of curriculum with the teachers.
Must have a degree in Business Management or Non-Profit Management
3+ years of business experience
Record keeping practices and procedures, basic principles of accounting, financial record keeping and
budget preparation, laws, regulations and practices relating to supervision and management of program
personnel, basic computer skills including Word, Excel, and Outlook
Physical and Mental Requirements:
The physical and mental demands described are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
Adequate health and fitness to be able to maintain a busy schedule
Use of gross motor skills to perform organizational duties
Use of fine motor skills to operate keyboard equipment
Regularly required to sit and stand for extended periods
Specific vision abilities required in this job include close vision, distance vision, color vision,
Lifts children and equipment up to 50 lbs occasionally
Able to move quickly to intervene in dangerous situations
Able to understand and communicate in English effectively both written and verbally to a variety
Able to express or exchanging ideas by means of the spoken word to convey detailed or
Able to perceive the nature of sounds at normal speaking levels in order to receive information
Problem solving ability
Able to make decisions without supervision
Able to make sound decisions that affect other people, the financial resources, and/or the image
1. Maintain center program
a. Ensure compliance with all FSSA, CACFP, NAEYC, and MZLDC guidelines and policies
b. Parent Engagement Tool Kit (complete kit & find avenues for more parent engagement)
c. Order center supplies from approved vendors as needed within budget restrictions
d. Resolve questions, Parent issues, and problems as they arise
e. Be available for parent guidance
f. Participant in employment interviews
2. Staff Management - The Business Administrator is responsible for overseeing the performance of the Assistant Director as well as providing support to the director in hiring and management of staff
a. Performance Management
i. Performance Evaluation for Assistant Daycare Director
ii. Post teacher of the month on bulletin boards per Assistant Director
iii. Work with the Assistant Director each year to establish performance goals.
b. Schedule Teachers
i. Ensure that each classroom has adequate coverage by teachers all times.
ii. Coordinate staff schedules (daily room assignment, vacation, etc.)
iii. Assist in tracking staff attendance according to company policy.
iv. Post all approved time off request on a visible calendar.
3. Administration - The Business Administrator is responsible for managing all of the paperwork associated with each of the classrooms, including files for staff and children.
a. Overseeing ISTAR-KR (ensure teachers have necessary documents and are completing them).
a. Oversee the execution of the curriculum.
b. Work with the assistant director to design and implement developmentally appropriate field trips
i. Schedule field trips and activities (should line up with lessons and themes
ii. Ensure bulletin boards are updated (in hallways)
iii. Schedule activities for after care and school-age student breaks
c. Keep abreast of the following and ensure that each room is following them.
i. ECE trends
ii. NAEYC standards
iii. Uses ITERS/ECHERS rating scales to assist in evaluating program needs.
a. Employees’ attendance record reflects dependability.
b. Attends all staff meetings and is an active participant.
c. Completes job tasks in a timely manner.
d. Is a team player. Provides assistance and support to other staff members as needed.
e. Carries out his or her supervisor’s directives in a timely manner.
f. Respects supervisor’s authority and decisions.
g. Gets involved and goes beyond their assigned role.
h. Exhibits good interpersonal skills. Gets along well and cooperates with others.
i. Express ideas clearly, both written and verbal.
j. Uses innovative ideas to resolve problems and develop effective solutions.
k. Thinks intelligently and makes logical decisions.
l. Maintains professional Mt. Zion’s Loving Daycare Standards of Conduct for employees at all times.
While performing the duties of this position employees are subject to constant interruptions, are often
under severe time constraints and are in direct contact with the public, students, and employees.
Negative interactions resulting from these contacts can result in stressful situations. Job tasks are
performed in close physical proximity with children and adults.
The child care environment is often loud. While performing the duties of this job, the employee works in
several indoor environments including the classroom, kitchen, and office. Additionally, employees will
work in outdoor environments including on or near student playground equipment.
In the event of an emergency, the employee holding this position is required to “report to duty” in
accordance with MZLDC’s Emergency Operations Plan and/or the employee’s department’s emergency
response and recovery plans. During or immediately following an emergency, the employee will be
notified to assist in the emergency response effort, and to mobilize other staff members if needed.
The statements contained herein describe the scope of the responsibility and essential functions
of this position but should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned including work in other areas to cover absences
or relief to equalize peak work periods or otherwise balance the workload.
About the Company
While performing the duties of this position employees are subject to constant interruptions, are often under severe time constraints and are in direct contact with the public, students, and employees. Negative interactions resulting from these contacts can result in stressful situations. Job tasks are performed in close physical proximity with children and adults.
The child care environment is often loud. While performing the duties of this job, the employee works in several indoor environments including the classroom, kitchen, and office. Additionally, employees will work in outdoor environments including on or near student playground equipment.